Control your documents

Document control is all about transferring the correct information between relevant parties. A document needs to be editable for updating and revising, but we must ensure this is done by the appointed person, in an organised manner. Placing controls on a document means that we ensure that the document always contains the correct information.

The myosh Documents module allows you to:

Approve documents for adequacy prior to issue

Review, update as necessary, and re-approve documents

Identify the changes and current document revision status

Supersede but retain obsolete documents

What does it do?

• Provides a way of storing and linking to any type of document
• A central source for viewing documents that may be located in multiple places
• Notifies people when documents change
• Link to web sites and internal networks or attach directly in to the module
• Confirms that people are informed and consulted about important information
• Control the latest document versions available to users
• Records history of changes made

Workflow

• Emails to groups and/or individuals
• Specify who should read the document.
• Once the document is submitted, the people in the read list will receive an email with the document attached/linked as required.

Integration

• Other modules can reference material contained within the documents module
• Links to action management to ensure the documents are kept up to date