Contractor Management
simplifies engagement and compliance
Simplified contractor management, engagement and compliance
Organisations who engage contractors need to ensure that contractors and their employees are not exposed to health and safety risks. Organisations or PCBU’s have the same duty of care towards contractors, as they do to their own employees. Contractors are also required to be pro-active in recognising and reporting potential hazards in the workplace. It is important that the contractor is familiar with workplace procedures. Induction training which stipulates safe work procedures, is essential before any work commences.
The myosh Contractor Management Module simplifies the process of contractor engagement.
Contractor Management in myosh Classic
• Create a preferred supplier list and capture all the details of a specific contractor
• Capture details of contractor employees
• Upload all relevant contractor documents such as insurances, JSA’s, agreements and licenses
• Receive internal alerts when Insurances expire
• Record contractor employee qualifications and training. Receive notifications for qualification expiry
• Upload contractor equipment testing records and calibration certificates. Receive alerts when these are due for renewal
• Monitor contractors HSEQ performance record
• Access to inspection checklists and registers for tasks and equipment
Contractor Management in myosh Custom
• Invite your contractors onto your HSEQ system, giving them access to the Contractor Management module and allowing them to populate it with all necessary records and documents for a specific job e.g. training and qualification records, licenses, insurance and employee details, JSA’s/SWMS.
• Contractor compliance checklists
• Receive internal and external alerts when insurances expire
• Record contractor employee qualifications and training. Receive notifications for• qualification and training expiry
• Track contractor training
• Link contractor training to online learning
Report the way you want to
- Create customisable reports using filters for specific records and insights. Download an example report here.
- Export data to Excel or PDF.
- Monitor key safety metrics such as Lost Time Injuries (LTIs), All Injury Frequency Rates (AIFR), and Total Recordable Injury Frequency Rates (TRIFR), among others.
- Utilise graphical and tabular formats for detailed analysis, tailored by various parameters such as bodily location, classification, etc.
- Track the timeline from incident logging through to investigation completion and official sign-off, ensuring efficient process oversight.
- Generate KPI reports to compare target versus actual performance across any organisational level, supporting strategic safety improvements.
Insert screenshot of graphical widgets that display example incident data
Customise to suit your workforce
Unlock the full potential of your incident reporting with versatile configurable features:
- Easily add or remove values from fields via a user-friendly web interface.
- Introduce various incident types to cover all incidents, including injuries, near misses, environmental incidents, and property damages. These can link to associated records in other modules as appropriate, like Injury Management.
- Set up notification profiles to keep the relevant team members informed. Exercise full control over which user roles can view what sections of a given record.
- Tailor the software using your organisation’s specific risk matrix for safety management that meets your established standards.
Note: Customisation functionality varies between subscription tiers.
Integrate with your existing systems*
The incident reporting system accommodates integration with existing payroll, HR, or ERP systems, for automatic injection of work hours and employee updates. This feeds into calculated incident rates weighted by hours worked per site/department/etc.
The incident reporting module also connects with action management and hazard management modules, allowing for a comprehensive approach to workplace safety and compliance that is wrapped up in a guided flow. These integration options streamline workflows, automates updates, and promotes a unified safety management strategy across your organisation.
Simplify your incident reporting to 3 steps
- Step 1: Log & Alert - Incident is logged by the user, triggering immediate alerts to supervisors and relevant parties via interface notifications or email.
- Step 2: Investigate & Document - Supervisor conducts a thorough investigation, documenting findings and any relevant attachments such as photos or videos. If the supervisor finds the risk to be sufficiently low, the incident is closed off instead.
- Step 3: Review & Resolve - Authoriser reviews the compiled report, provides final sign-off, or requests further action.
- Step 4: Follow-ups - Notifications are triggered to remind specific people to perform additional actions like recording shifts lost information.
FAQ: What features make this module effective for incident investigation?
The incident investigation module offers detailed analysis tools through customisable data visualisation widgets, root cause identification processes, and corrective action planning to thoroughly investigate and resolve incidents.
FAQ: Can I use myosh specifically for near miss reporting?
Absolutely, the near miss reporting workflow is a dynamic option within the incident reporting form to easily capture, analyse, and address near misses. The ‘near miss’ flag can be used to parse data for separate reporting/visualisation. [insert image of incident widget that shows near misses as category]
FAQ: How do I log a new incident in your system?
With myosh’s incident management software, logging a new incident is straightforward. Watch a video tutorial that guides you through the process step-by-step.
FAQ: How can I learn more about using your incident reporting module?
For a comprehensive understanding of myosh’s incident reporting software, a detailed walkthrough of the incident investigation process, and a comprehensive user manual for the module is available, in addition to the video tutorial noted above. Full documentation is similarly available for all other modules.
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